Policy

Privacy Policy

We only use personal data as part of a contract with you / your organisation. We do not use it for any other purpose unless you have given us explicit consent to do so. We will keep all personal information secure.

Beyond our internal HR processes, we do not collect, process or store any data that could be classed as sensitive personal data.

We collect personal data as follows:

Name
Company
Job title
Email address
Phone number
Office Address
Any other information volunteered by you to help us improve our service to you

Why do we collect this information?

The personal data listed in the previous section is only collected in the event that we have a potential or actual working relationship with you. In this case we would engage in a level of contact appropriate to the relationship.

If you are attending a workshop or completing a profile or other diagnostic tool, the personal data we collect is limited to your

Name
Company
Email address

Your email address may be used to:

Invite you to a workshop
Communicate pre-workshop information including a link to complete an online profile evaluator
Send you a copy of your profile and any post-workshop slides or information
Send you a link to an online form so you can share your feedback on the workshop

As an additional feature of any of the above emails, we may include an invitation for you to opt in to receiving our newsletter.

Note: We do not use any automated decision making processes

How long do we keep this information?

If you are attending a workshop or completing a profile or other diagnostic tool your data may be held securely for up to five years.

If you are a client or supplier, your data will be held securely for sufficient time to meet the needs of the relationship.

If you have opted to receive our newsletter your name and email address will be kept until you unsubscribe

Our Commitment to You

The Colour Works will not use any personal information for any unauthorised purpose and will keep all personal information secure.

The Colour Works will not share your personal information with third parties unless this is required to allow us to provide the services that you have requested and only where all parties comply with the relevant data protection and privacy laws and a data controller/processor agreement is in place.

We commit to:

Collect, store and process personal data fairly, lawfully and in a transparent manner
Only collect personal data for specified, explicit and legitimate purposes and in a manner compatible with those purposes
Only collect personal data which is adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed
Ensure that personal data is accurate and kept up to date
Only retain personal information for as long as is necessary to achieve its specified purpose(s) and in accordance with applicable law
Use appropriate technical and organisational security measures to protect personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage
Protect data and take appropriate measures when personal data is being transferred within and outside The Colour Works, as well as to other jurisdictions
Notify relevant supervisory authorities of any personal data breaches within required timelines of becoming aware of the breach and notify affected data subjects, where required, in respect of a serious breach
Respect and comply with the statutory rights available to data subjects
Ensure appropriate data protection obligations are contained in the written contracts we have with all third parties to whom we disclose, or from whom we receive personal data
Report, record and properly address all breaches of applicable data privacy laws and regulations, and incidences of non-compliance with this policy in a timely manner
Be responsible for, and demonstrate, compliance with this policy, all Data Protection standards and operating procedures and applicable data privacy laws and regulations

Insights Discovery Personal Profiles

We are a licensed distributor of Insights Learning & Development and underpin some of our learning interventions using the Insights Discovery model of human behaviour and associated tools which include individual personality profiles and 360 feedback profiles.

In this instance, Insights Learning & Development is the Data Controller and The Colour Works is the Data Processor. To find out more and to access Insights Learning & Development privacy, personal information and evaluator policies, please click here.

Using Insights Discovery in the Recruitment Process

Application of Discovery:

When used in conjunction with job-specific questions, the Insights Discovery model can complement the recruitment process by offering an insight into the individual’s behavioural preferences in the workplace.

Depending on the chapters selected, the Insights Discovery Personal Profile can give the interviewer an idea of how an individual might conduct themselves in the workplace in areas such as sales or management, although the profile will not reveal the individual’s competency in these areas.

The interview chapter of the Insights Discovery Personal Profile provides a list of stretching questions designed to probe areas that the individual may find difficult or challenging. Using this chapter can help to establish the individual’s awareness of their strengths and areas for development.

Limitations of Discovery:

Insights Discovery should never be used as a basis for the screening or selection of new employees for the following reasons:

The Insights Discovery Personal Profile is NOT designed for the assessment and differentiation of abilities, workplace competence or aptitude.

The requirement for specific colour energies must not be factored into the recruitment process. Stereotyping in this way is considered to be unethical and job roles should never be ‘coloured up’.

To varying degrees we all possess a combination of the four colour energies and we have the ability to flex up or down on any of them depending on the situation or task in hand. The presence or absence of a specific colour energy does not dictate whether the individual is able to perform well in a particular role.

Candidates must be informed in advance that the recruitment process includes completing a profile.

It is the responsibility of recruiters to clearly state that candidates will be asked to complete a profile. This should be done as early as possible in the process in either the job advert itself or the recruitment pack that is sent to prospective candidates.

Insights Discovery profiles are only available when accompanied by a debrief with a licenced practitioner.

Both profile recipient and recruiter should be debriefed separately by a licensed practitioner of the Insights Discovery model before the interview. This is usually done via phone or skype.

Candidates have the right to decline the offer of a profile without being placed at a disadvantage.

Even though they have been informed in advance, candidates may still choose not to complete a profile. In order to obtain freely given consent in line with GDPR legislation, it must be given on a voluntary basis without the threat of not being taken forward in the recruitment process.

Profile Owner:

It is important to note the profile recipient is the legal owner of their Insights Discovery personal profile and has the right to submit a subject access request asking for it to be destroyed at any point. In this case we will ask for written confirmation from you that any copies you hold have been destroyed and we will remove the source document from our server, the profile will not be accessible again once this has happened.

How can I access the information you hold about me?

You have the right to access, correct or erase your personal data. Please exercise this right by email to SAR@thecolourworks.com

We aim to respond quickly to all requests, but commit to responding to requests within seven working days, and acting on your request in full within the legal time limit of one month.

Virtual Workshops

The Colour Works uses a variety of videoconferencing services to meet client requirements, including but not limited to Microsoft Teams, Zoom and Cisco WebEx, with the majority of virtual workshops being delivered via Zoom. Measures are taken to protect the privacy of delegates, including the use of strong passwords, waiting rooms where appropriate, and limited screen sharing permissions. Meetings are never recorded without the consent of all parties.

Zoom Privacy Statement

Cisco Privacy Statement

Microsoft Teams Privacy Statement

Transfer of Information Outside of the EEA

We will not transfer Personal Data to a country outside the EEA that does not provide for a level of data protection comparable to that in the EEA pursuant to a European Commission Decision, without prior written authorization of Controller; Processor shall work with Controller to make sure that appropriate legal or contractual safeguards are in place for such international transfers as required by Applicable Laws.

Data Protection Responsibilities

The Managing Director is responsible for:

Monitoring GDPR compliance
Ensuring that data controllers and processors are educated about their obligations
Making decisions about data security issues or updates

ICO Registration

The Colour Works is a UK company and we are legally required to register with the UK Information Commissioner’s Office (ICO), an independent authority set up to uphold data privacy. The ICO is internationally recognised as being at the forefront of the protection of personal information.

Our registration with the Information Commissioner together with our published Privacy Policy confirms how and why we collect and store any personally identifiable data, who can access this information and for what reason. You can view The Colour Works registration with the ICO online. Search for The Colour Works Int Limited.

Reporting concerns to the ICO can be done online

For further information, please contact:

Email: office@thecolourworks.com

The Managing Director
The Colour Works International Limited
Unit 4 Manor Farm Business Centre
Gussage St. Michael
Dorset
BH21 5HT

Updates to This Policy

The content of this policy will be reviewed annually and may be updated periodically as necessitated by changes in law or internal process.

Email Disclaimer

Any emails or attachments sent from The Colour Works are intended for the addressee only. If you have received an email in error please delete it from your system. Do not use or disclose the information in any way and please contact The Colour Works immediately. The contents of the email may contain personal views that are not necessarily those of The Colour Works unless specifically stated.

For further information please contact:

The Colour Works International Limited,
The Colour Works International Limited
Unit 4 Manor Farm Business Centre
Gussage St. Michael
Dorset
BH21 5HT

Tel: 0345 045 0933
Email: office@thecolourworks.com

Website Information

Third Party Websites

The Colour Works cannot be held responsible for the contents of any pages referenced by an external link. Our website often provides links to third party websites, such as those of our business partners and are provided solely for the purpose of your convenience. Links made to other sites are made at your own risk and The Colour Works accept no liability for any linked sites.

When you access a non-Colour Works website please understand that it is independent from The Colour Works and The Colour Works has no control over the content of that website. Further, a link to a non-Colour Works website does not mean that The Colour Works endorses or accepts any responsibility for the content or the use of such website. We do not give any representation regarding the quality, safety, suitability or reliability of any other websites or any of the material contained in them.

Cookies

Cookies are small text files placed on a computer by the websites you visit. Cookies are used in order to make websites work more efficiently, as well as to provide information to owners of the sites.

We use cookies on our websites to track the user activity and to enable various types of functionality. Cookies exist to enable functionality on the website and are not for advertising purposes.

The table below explains which cookies are used by Insights and why.

Changing Cookies

Most web browsers allow some control of most cookies through browser settings.

To find out more about cookies, including what cookies have been set, how to manage and delete them visit:

To opt out of being tracked by Google Analytics across all websites visit:

https://tools.google.com/dlpage/gaoptout

Please note that opting out of certain cookies may limit your use of our own website.

Your Email Address

There are a few reasons why you might choose to give us your email address:

you fill in the Contact us form
you subscribe to our newsletter
you post a comment on the blog

We will never share your email address with anybody outside of this company. If at any point you wish your email address removed please email us at office@thecolourworks.com

Copyright

All the information, contents, text, images, including but not limited to html code, photography and buttons is the property of The Colour Works and may not be copied, reproduced, republished, posted, transmitted, or distributed in any way without our express, advance, written consent. All trademarks used or referred to in this site are the property of their respective owners.

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